Aplos Nonprofit Accounting

Free Email & Phone Support

Aplos Software is intuitive and easy to use, but it's normal to have questions. Support from our award-winning team is included with every package, and we encourage you to reach out when you need help.

• Contact support by email, phone, or chat
• Always talk to a live person instead of a bot
• Know your needs are understood since many of our team members come from a nonprofit or church world

Donation Tracking & Giving Statements

All donations given online are tracked by donor and purpose with zero work required. Tax-deductible gifts are tracked by individuals or households so you can quickly prepare monthly, quarterly, or annual giving statements with a single click.

• Generate donation reports and customizable giving statements
• Track in-kind and special gifts
• Keep track of online and offline donations
• Quickly import donation batches

People & Donor CRM Database

Leverage your dynamic donor database to view the details you need to know about your people, including communication activity, notes, relationships, and giving history all in one place.

• Use custom fields to track the exact information you need
• Segment and group people with smart lists to reach the right people
• View individual profiles as well as households
• Use the check-in feature to track attendance for kids and adults

Live & On-Demand Training

Our experts provide live, ongoing training for all customers so you have real people who will provide knowledgeable advice and tips for best practices.

• Join weekly live webinars to learn from our experts
• Find resources in the Support Center to get more in-depth understanding of the software
• Watch tutorials in the Training Center to learn features and concepts at your own pace

Pledge Tracking & Statements

Track pledges and pledge fulfillment for any purpose within your donor database.

• Generate reports to follow up on outstanding commitments
• Easily print or email pledge statements
• Make it easy for donors to pay a pledge directly from the donor portal

Secure Donor Portal

Each donor can create a My Aplos account to log in to a secure portal in the online giving platform. From there, donors can:

• Manage their own giving to your organization
• View their contribution history
• Download their giving statements
• Update their payment information

Customizable Reporting & Dashboards

Slice and dice your financial reporting to see the exact data you need across your organization, including pledge tracking and giving reports.

• Customize necessary reports, such as your Balance Sheet by Fund or Income Statement by Fund
• Gain insights into your financial health with a fundraising dashboard
• Create multi-level donation reports to share with your board
• Quickly and accurately prepare and file Form 990-N and Form 990-EZ returns online

Online Event Registration Forms

Easily manage events with unlimited custom registration forms and automatic attendance tracking for registrants. You can sell individual and group tickets for retreats or fundraisers, and people can also RSVP for free events, like potlucks.

• Automatically track registrants in the contact database
• Use the check-in feature to track attendance and follow up with people
• Automatically track payments in your accounting

Letter & Email Builders

Customize templates for your letters and emails. Create and save welcome emails, thank you letters, automated giving statements, pledge reminders, and more.

• Use dynamic fields for personalization
• Address letters to individuals or households
• Create and print mailing labels
• Automatically log communication records on your contacts' profiles

True Fund Accounting

Track designated funds, such as your missions fund, building fund, or grants. Keep your finances accurate and transparent to show your members, supporters, and board that you are stewarding your gifts well.

• Create a flexible chart of accounts that fits your organization's structure
• Easily identify your tax-deductible income by purpose
• Keep track of gifts with donor restrictions to make sure they are used for the correct purposes
• Ensure you are using donations with time restrictions during the designated time periods
• Use Accounts Payable to track and pay bills
• Use Accounts Receivable to create invoices and receive payments online
• Import transactions from your bank to your books
• Create journal entries for fund transfers and payroll imports
• Print checks
• Complete bank reconciliations
• Track 1099s

Integrated Online Giving Tools

Create unlimited custom, mobile-friendly giving forms, or add a widget to your website so people can give securely without ever having to leave your site. No coding required.

• Allow people to use their preferred payment method and control how often they give
• Offer the option for donors to pay transaction fees
• Allow donors to specify the purposes of their gifts
• Easily track online gifts since they flow seamlessly into your accounting

Website Builder

Share your cause with an easy-to-build website using one of our customizable templates. Get started in just minutes. No coding experience is needed.

• Engage your supporters with dynamic content, such as photo galleries and recent news
• Website hosting fees are included in your subscription to Aplos
• Your website is securely hosted for you and directed to any custom domain you purchase

Groups & Teams Portal

Provide a secure portal for small groups and ministry teams so members can log in and communicate with each other.

• Manage membership, volunteers, and signups
• Keep track of attendance, upload and share files, and send emails to schedule volunteers or meetings
• Empower leaders to take care of their own administrative tasks

Budgeting Tools & Reports

Set a budget and compare your organization's projected budget with your actual income and expenses to help you reach your financial goals.

• Break out your budget by month for more granular tracking
• Run year-to-date Budget to Actual reports to see your progress
• Keep a record of your past budgets so you can easily reference them as plans change
• Compare income and expenses over standard or customizable periods for budget updates

Merchant Account For Secure Payments

Securely collect donations and other payments using our payment partners. They are fully PCI compliant, use data encryption, and monitor for fraud.

• Securely accept debit, credit, and ACH bank withdrawals
• Accept one-time or recurring gifts
• Directly receive gifts without the need of going through a third party with long delays
• You must have a U.S. or Canadian bank to accept online payments using Aplos

Address Verification

Aplos Address Verification automatically checks your contacts' primary addresses nightly against the USPS database to standardize the address format for more successful mailings and update addresses when people have moved. You can also reduce the hidden cost of wasted postage on returned mail, and you will save time spent editing contacts and chasing down new addresses. Pricing is based on the size of your contact database.

Bulk Texting

Bulk Texting is simple to use, and allows you to send a personalized text message to a list of your contacts all at once. A simple text message can remind attendees about important events, recruit volunteers, and send timely updates about important changes.

• Build trusted communication with your supporters through their mobile devices
• Easily send a single text message to a customized list of people in the U.S.
• Respond to texts in a consolidated inbox for quick management
• Use an individualized phone number for all of your text message communication
• Bulk Texting can be added to any subscription for $20 per month and includes your first 500 outbound messages.