Trusted By 5000+ Churches Worldwide

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Focus on what you do best & we'll handle the rest

We know what it takes to keep your books up to date, so you can leave the work to us while you save time and get the reporting you need.

Expertise You Can Trust

Specialized in fund accounting and equipped with Aplos Software, our Bookkeeping Specialists have helped thousands of churches, and we do it well.

Save Time and Reduce Errors

We handle the daily tasks like recording transactions, reconciling accounts, and generating reports. You get more time to focus on your mission.

Church Reporting

Our Bookkeeping Specialists ensure all information is accurate. You have real-time access to your books and tailored church and ministry financial statements.

Tailored for Churches

Your bookkeeping is built around the unique needs of your organization, from tracking designated gifts to creating donor-ready financial reports.

Church bookkeeping you can trust

40+

Years of bookkeeping experience

10+

Hours saved monthly per organization

65K+

Organizations trust Aplos

100%

Focus on churches and nonprofits

How it works

1

Upload Your Statements

At the start of each month, upload your bank and credit card statements (and any donation records). We'll take it from there.

2

We Handle the Bookkeeping

Your specialist enters and reconciles transactions, posts payroll entries, and keeps your records audit-ready.

3

Get Your Monthly Reports

You'll receive easy-to-read financials each month, including an Income Statement and Balance Sheet.

What our customers say

“My bookkeeper is AMAZING! I have been working with her for several years. She is knowledgeable, efficient, patient, kind and funny.”

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Jackie D.

New Day Christian Fellowship

“Aplos is 100x better than anything I've used before and we love our bookkeeper.”

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Erica P.

Misistry Leader at Truth Church Calvary

“It's obvious the creators of Aplos designed this platform with church accounting in mind. I really like how flexible and customizable it is!”

review village heights color

William W.

Lead Pastor at Village Heights

“I love how this is specifically for churches. So it uses church language and makes it easy to organize everything.”

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Tim A.

Lead Pastor at Pure Word Church

“The support provided us was exceptional from well-trained staff. Satisfied customers are an obvious objective of this company at every level.”

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James T.

Treasurer at Apostolic Lutheran Church

“Overall, this is the best software for the money and I highly recommend it both for the product and the customer service.”

review desert outreach color

Patty B.

CPA, Treasurer at Desert Outreach Synagogue
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“I love how this is specifically for churches. So it uses church language and makes it easy to organize everything.”

A man with a beard and mustache smiling for the camera.

Tim A.

Lead Pastor at Pure Word Church

“The support provided us was exceptional from well-trained staff. Satisfied customers are an obvious objective of this company at every level.”

quote author

James T.

Treasurer at Apostolic Lutheran Church

“It's obvious the creators of Aplos designed this platform with church accounting in mind. I really like how flexible and customizable it is!”

review village heights color

William W.

Lead Pastor at Village Heights

“Overall, this is the best software for the money and I highly recommend it both for the product and the customer service.”

review desert outreach color

Patty B.

CPA, Treasurer at Desert Outreach Synagogue

“Aplos makes it super simple to get up and running. Their general ledger is perfectly structured and you don't need an accounting degree to understand.

Jacob P

Jacob P.

Finance Director at Hope Fellowship

“Simple and easy, but with advanced features for those who need it.”

Brandon B

Brandon B.

Organizing Pastor at Tidelands Church
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“I love how this is specifically for churches. So it uses church language and makes it easy to organize everything.”

A man with a beard and mustache smiling for the camera.

Tim A.

Lead Pastor at Pure Word Church

“The support provided us was exceptional from well-trained staff. Satisfied customers are an obvious objective of this company at every level.”

quote author

James T.

Treasurer at Apostolic Lutheran Church

“It's obvious the creators of Aplos designed this platform with church accounting in mind. I really like how flexible and customizable it is!”

review village heights color

William W.

Lead Pastor at Village Heights

“Overall, this is the best software for the money and I highly recommend it both for the product and the customer service.”

review desert outreach color

Patty B.

CPA, Treasurer at Desert Outreach Synagogue

“Aplos makes it super simple to get up and running. Their general ledger is perfectly structured and you don't need an accounting degree to understand.

Jacob P

Jacob P.

Finance Director at Hope Fellowship

“Simple and easy, but with advanced features for those who need it.”

Brandon B

Brandon B.

Organizing Pastor at Tidelands Church
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Bookkeeping Services

Base Package

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Monthly Bookkeeping

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Weekly Bookkeeping

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Dedicated Aplos Bookkeeping Specialist

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Initial Discovery call

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Weekly Transaction entry

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Monthly Account Reconciliation

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Monthly Financial Reports

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Weekly/Monthly Financials Review Call

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Up to 20 Bill Entries per Month

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Up to 15 Annual 1099 Filings

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Quarterly Audit by Bookkeeping Manager

Add-Ons

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Quarterly CPA Assessment

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Catch-up Services

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Registers

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Transactions

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Donations

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File Attachments

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Bill Pay

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Payroll

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Expedited Reconciliations

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Account Restructure

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Mass True Up

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1099 Filing

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Custom Training

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Dedicated Aplos Bookkeeping Specialist

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Initial Discovery call

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Monthly Transaction entry

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Monthly Account Reconciliation

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Monthly Financial Reports

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Monthly/Quarterly Financials Review Call

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Up to 15 Annual 1099 Filings

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Quarterly Audit by Bookkeeping Manager

Base Package

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Monthly Bookkeeping

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Weekly Bookkeeping

Add-Ons

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Quarterly CPA Assessment

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Catch-up Services

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Registers

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Transactions

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Donations

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File Attachments

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Bill Pay

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Payroll

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Expedited Reconciliations

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Account Restructure

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Mass True Up

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1099 Filing

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Custom Training

Get your quote for church bookkeeping services

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Integrate your systems

No more siloed systems. Our integrations help you build a connected tech stack that supports your mission from every angle.

Support

Frequently Asked Questions

What specific tasks do Aplos church bookkeeping services cover each month?

When you partner with Aplos for bookkeeping, your dedicated specialist will handle key monthly financial tasks. This includes recording all transactions (weekly or monthly), meticulously reconciling bank and credit card accounts, accurately tagging income and expenses to the correct funds, and providing you with essential financial reports like an Income Statement and Balance Sheet. We also include a brief financial review call to discuss your statements.

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If Aplos manages our bookkeeping, will our church staff still have access to financial data?

Absolutely. All your church's financial data is managed within Aplos's secure fund accounting software. This means your team can log in anytime for real-time visibility into financial registers, budget performance, and detailed reports specific to your ministries or funds.

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How do Aplos bookkeeping services ensure our church’s designated funds and donor restrictions are correctly managed?

Our Bookkeeping Specialists are extensively trained in the nuances of nonprofit fund accounting. They utilize the robust features of the Aplos software platform to meticulously tag every transaction to its appropriate fund, project, or specific donation. This ensures your restricted gifts are handled with compliance and accuracy, providing clear financial trails.

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Beyond core bookkeeping, can Aplos's church services assist with payroll, accounts payable, or tax forms?

Yes, we offer several convenient add-on services to complement our core church bookkeeping. These include integrated payroll processing through Gusto, streamlined Bill Pay automation, assistance with annual 1099 filings (up to 15), and optional quarterly CPA assessments for an additional layer of financial oversight.

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What is the process for starting with Aplos church bookkeeping services, and can you help get our past records in order?

Getting started is straightforward. In the first month, we'll request your recent bank statements, credit card statements, and any contribution data. Your assigned specialist will then diligently enter and reconcile this information, clarifying any ambiguities with you. We also offer catch-up bookkeeping services to bring prior periods up to date, ensuring you begin with accurate and clean financial records swiftly.

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How does Aplos price its church bookkeeping services, and is the service plan flexible?

Our pricing is designed for flexibility. We start with a Base Package that covers essential weekly or monthly bookkeeping tasks. From there, you can customize your plan by selecting various add-on services such as quarterly CPA reviews, additional bill payment processing, or expedited reconciliation services, allowing you to create a tailored package that precisely matches your church’s specific needs and budget.

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Try Aplos for free

Aplos includes everything you need in one place to manage your church finances and relationships, prepare your reports, accept donations, track your people, and achieve your mission.

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Free Email & Phone Support
Free Email & Phone Support

Aplos Software is intuitive and easy to use, but it's normal to have questions. Support from our award-winning team is included with every package, and we encourage you to reach out when you need help.

  • Contact support by email, phone, or chat
  • Always talk to a live person instead of a bot
  • Know your needs are understood since many of our team members come from a nonprofit or church world
Live & On-Demand Training

Our experts provide live, ongoing training for all customers so you have real people who will provide knowledgeable advice and tips for best practices.

  • Join weekly live webinars to learn from our experts
  • Find resources in the Support Center to get more in-depth understanding of the software
  • Watch tutorials in the Training Center to learn features and concepts at your own pace
True Fund Accounting

Track designated funds, such as your missions fund, building fund, or grants. Keep your finances accurate and transparent to show your members, supporters, and board that you are stewarding your gifts well.

  • Create a flexible chart of accounts that fits your organization's structure
  • Easily identify your tax-deductible income by purpose
  • Keep track of gifts with donor restrictions to make sure they are used for the correct purposes
  • Ensure you are using donations with time restrictions during the designated time periods
  • Import transactions from your bank to your books
  • Create journal entries for fund transfers and payroll imports
  • Print checks
  • Complete bank reconciliations
  • Track 1099s
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Donation Tracking & Giving Statements
Donation Tracking & Giving Statements

All donations given online are tracked by donor and purpose with zero work required. Tax-deductible gifts are tracked by individuals or households so you can quickly prepare monthly, quarterly, or annual giving statements with a single click.

  • Generate donation reports and customizable giving statements
  • Track in-kind and special gifts
  • Keep track of online and offline donations
  • Quickly import donation batches
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Multi-Factor Authentication
Multi-Factor Authentication

MFA (Multi-Factor Authentication) protects against emerging security threats, empowering your nonprofit to stay ahead of potential risks and safeguard valuable data and your organization's reputation.

  • Generate donation reports and customizable giving statements
  • Track in-kind and special gifts
  • Keep track of online and offline donations
  • Quickly import donation batches
Online Event Registration Forms

Easily manage events with unlimited custom registration forms and automatic attendance tracking for registrants. You can sell individual and group tickets for retreats or fundraisers, and people can also RSVP for free events, like potlucks.

  • Automatically track registrants in the contact database
  • Use the check-in feature to track attendance and follow up with people
  • Automatically track payments in your accounting
Integrated Online Giving Tools

Create unlimited custom, mobile-friendly giving forms, or add a widget to your website so people can give securely without ever having to leave your site. No coding required.

  • Allow people to use their preferred payment method and control how often they give
  • Offer the option for donors to pay transaction fees
  • Allow donors to specify the purposes of their gifts
  • Easily track online gifts since they flow seamlessly into your accounting
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True Fund Accounting
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Live & On-Demand Training
Merchant Account For Secure Payments

Securely collect donations and other payments using our payment partners. They are fully PCI compliant, use data encryption, and monitor for fraud.

  • Securely accept debit, credit, and ACH bank withdrawals
  • Accept one-time or recurring gifts
  • Directly receive gifts without the need of going through a third party with long delays
  • You must have a U.S. or Canadian bank to accept online payments using Aplos
People & Donor CRM Database

Leverage your dynamic donor database to view the details you need to know about your people, including communication activity, notes, relationships, and giving history all in one place.

  • Use custom fields to track the exact information you need
  • Segment and group people with smart lists to reach the right people
  • View individual profiles as well as households
  • Use the check-in feature to track attendance for kids and adults
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Bank Reconciliation
Secure Donor Portal

Each donor can create a My Aplos account to log in to a secure portal in the online giving platform. From there, donors can:

  • Manage their own giving to your organization
  • View their contribution history
  • Download their giving statements
  • Update their payment information
Letter & Email Builders

Customize templates for your letters and emails. Create and save welcome emails, thank you letters, automated giving statements, pledge reminders, and more.

  • Use dynamic fields for personalization
  • Address letters to individuals or households
  • Create and print mailing labels
  • Automatically log communication records on your contacts' profiles
Website Builder

Share your cause with an easy-to-build website using one of our customizable templates. Get started in just minutes. No coding experience is needed.

  • Engage your supporters with dynamic content, such as photo galleries and recent news
  • Website hosting fees are included in your subscription to Aplos
  • Your website is securely hosted for you and directed to any custom domain you purchase
Groups & Teams Portal

Provide a secure portal for small groups and ministry teams so members can log in and communicate with each other.

  • Manage membership, volunteers, and signups
  • Keep track of attendance, upload and share files, and send emails to schedule volunteers or meetings
  • Empower leaders to take care of their own administrative tasks
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Merchant Accounts
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Balance Sheet By Fund
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Customizable Reporting
Customizable Reporting & Dashboards

Slice and dice your financial reporting to see the exact data you need across your organization, including giving reports.

  • Customize necessary reports, such as your Balance Sheet by Fund or Income Statement by Fund
  • Gain insights into your financial health with a fundraising dashboard
  • Create multi-level donation reports to share with your board
  • Quickly and accurately prepare and file Form 990-N and Form 990-EZ returns online

Download our complete pricing & features guide