This is a guest article provided by Fei Fan-Dollinger, Senior Marketing Manager at PEX.
Managing expenses is a part of life every church must deal with. Fortunately, there are some great tools that can help streamline expense management so you can focus on your church’s mission and do what God has called you to do.
Here are some financial challenges churches face and some suggestions for how to overcome them.
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Church Challenges And Solutions
Challenge 1: Staying Within Budget
Keeping track of spending trends in your church can be tricky, but having a solution that offers real-time transaction reporting can make a huge difference and help your organization stay within the budget you have set.
Challenge 2: Chasing Paper
Say goodbye to stacks of paper and utilize online systems to stay organized. With the right technology, you can digitize your staff and volunteer expenses, replace cash with prepaid cards, and integrate your financials with your Aplos account.
Challenge 3: Keeping Track Of Funds And Donations
For transparency and accountability, churches need to keep track of how they use funds and donations given for a specific purpose, like missions. Using separate spend cards to manage fund expenditures vs. your everyday expense needs is a simple solution that goes a long way.
Get Your PEX Prepaid Cards
Aplos customers get five VISA prepaid cards through PEX that can help you manage your expenses. Enable your PEX prepaid cards in Aplos to start using them today.
For more about PEX prepaid cards and how your church can utilize them for expense management, here are answers to some frequently asked questions.
PEX Prepaid Cards FAQ
Q. How much control will I have over how my staff members and volunteers use PEX cards?
A. PEX cards will only work how, when, and where you want them to. You can add or remove funds anytime you choose, set spending limits, and allow cards to work only at specific locations. You can also view transactions in real time.
Q. Do card users need to get credit checks to use PEX cards?
A. No. PEX prepaid cards are not credit cards, so no credit checks are needed.
Q. How do receipts work with PEX cards?
A. The PEX mobile app lets card users capture receipts digitally so you can see them immediately.
Q. How do I track PEX transactions in my accounting?
A. When you use Aplos, all transactions automatically flow into your accounting. All it takes is a one-time setup and you are good to go.
Q. What if my organization already uses PEX cards?
A. We can help your church migrate to the discounted Aplos plan. Just email firstname.lastname@example.org. If your church is in an Aplos contract, you can get started by submitting the prepaid card interest form.
The PEX Visa® Prepaid Card is issued by Fifth Third Bank, N.A., Member FDIC, pursuant to a license from Visa U.S.A. Inc. and may be used everywhere Visa Business Prepaid cards are accepted.