Sample Thank You Letters to a Donor

During my last webinar, I had a few special requests from our viewers to provide examples of some thank you letters to send to donors. I’ve also included some notes after the first sample email to help you understand what key points to hit when you are getting ready to write your next thank you letter. Here is a link to the webinar for your reference.

Example 1:

Dear First Name:
Thanks to you, Felicia is busy planning her future. 
This year she’ll be graduating from St. Joseph’s University — the first in her family to graduate college. She’s applied to nine medical schools with plans on becoming a pediatrician. In 2001 when Felicia began the XYZ program, thoughts of becoming a doctor had never entered her head.
Her parents had arrived in the United States from Jamaica. “They’ve supported me in everything I’ve ever wanted to do,” she says, “but they’ve never been to college.”
Your gift of $XXX has helped to buy the books, pay the teachers’ stipends and grow our summer
programming so that kids like Felicia have a chance.
We look forward to sharing the program’s success with you in our quarterly newsletter.In the meantime, if you would like to schedule a visit to see, firsthand, the difference your gift is making, please contact Mary Development at 555.555.5555.
Our sincere thanks for your support throughout the years.
John Q.
Boardmember, President
  • First off, the letter starts out with a strong opening focusing on the donor. Because of YOU!
  • Secondly, it tells a story and tells the reader exactly what you’ll be doing with their donation.
  • Third, the letter tells the reader when they can expect to hear from you and offers a phone number and a contact person.
  • Fourth, the donor’s loyalty is acknowledged.
  • Finally, it’s signed by someone from the highest ranks of the organization.
  • The finishing touch was an enclosed thank you letter direct from one of our students, derived from a selection of hand written notes compiled during one rainy summer day when we had given the kids the project of writing thank you’s to all of the people who made their opportunity possible. The best were printed up.

Example 2: 


Example 3: 

Megan, the wearer of all hats at Aplos, helps lead the marketing department in Email Marketing, Customer Appreciation, Public Relations, stocking the office fridge, and reveling in her title as Head Lunch Decision Maker for staff lunches. She has a passion for helping others and has a special place in her heart for making others feel appreciated. In her spare time she enjoys torturing her significant other with more DIY projects, writing fiction, reading, and binge watching Netflix.

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