65,000+ nonprofit and church professionals trust Aplos
Bill Approval in Aplos puts your full approval process in one place, from invoice submission to final sign-off. Your finance team tracks approvals instead of paperwork.
Digital approval workflows: Route bills to the right people automatically. No more chasing signatures or waiting on email chains.
Real-time status tracking: See every bill's approval status (pending, in review, approved) in one view so nothing slips past a due date.
Separation of duties, built in: Add the controls your auditors expect without adding manual steps to your process.
Swap the back-and-forth of manual sign-offs for a digital process with the right controls already in place.
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Your bookkeeper shouldn't spend their day tracking people down for signatures. Create a bill, attach the invoice, and assign it to a workflow you define. The right people get notified. They approve or request changes. Your bookkeeper sees every status update without sending a single email.
Separation of duties is a best practice, but it shouldn't grind your process to a halt. Bill Approval routes each bill through the approvers you pick, so no single person creates and authorizes a bill. Auditor-grade accountability, zero extra overhead.
Every organization approves bills differently. Set up single-step or multi-step approval chains based on how your team operates: one finance director, three department heads, or a mix of both.
Invoices, notes, and supporting documents all live on the bill itself. When an approver opens it, the full picture is right there. No digging through email threads or shared drives.
Track what's submitted, what's in review, and what's approved across every vendor and due date.
See every pending and approved bill in a single view. Flag anything falling behind before it becomes a problem.
Every approval, rejection, and change request gets logged as it happens. Come month-end or audit time, your documentation is already done. No more digging through inboxes and filing cabinets.
Automated routing and notifications keep the cycle moving. Approvers get prompted. Your bookkeeper sees the status. Turnaround drops from days to hours.
When approvals run themselves, your finance staff can spend their hours on reporting, planning, and programs instead of chasing paper.
Aplos, Keela, and Raisely are built to work together so your financial data, donor records, and online fundraising stay connected and accurate from the start.
Raisely + Aplos: Sync online donations directly into Aplos for accurate fund tracking and effortless reconciliation.
Keela + Aplos: Keep donor activity and accounting records in sync for clear, compliant reporting.
All Together: Save time and gain confidence knowing every gift flows seamlessly from donation to ledger.
Start your 15-day trial today. No credit card required.
