Glossary
Audit & Controls

Internal Control

By: Alec Hollingsworth
Updated:  
June 16, 2025

DEFINITION:

Internal control consists of policies and procedures to safeguard assets, ensure reliable financial reporting, and promote accountability.
Internal control refers to the systems, policies, and procedures an organization implements to ensure the integrity of financial and accounting information, promote accountability, and prevent fraud. These controls include measures such as segregation of duties, authorization protocols, physical safeguards over assets, and accurate recordkeeping. For nonprofits, effective internal controls are critical in maintaining donor trust, ensuring compliance with laws and regulations, and supporting the overall mission. Internal controls help organizations achieve their objectives by minimizing errors or misuse of funds, and by providing reliable financial reporting that management and stakeholders can depend upon.

Key Takeaways

  • Internal controls help prevent errors and fraud.
  • They ensure financial data is accurate and reliable.
  • Internal controls are essential for nonprofit accountability and compliance.

Why It Matters

Internal controls protect nonprofit assets and ensure accurate, trustworthy financial reporting.

Real World Example

A small nonprofit implements internal controls by requiring two signatures on every check and limiting access to accounting software to only authorized staff. Monthly bank reconciliations are conducted by a different individual than the one responsible for recording deposits. This segregation of duties ensures no single person has control over all aspects of a financial transaction, reducing the risk of errors or fraud. As a result, the organization is able to provide transparent reports to its board and maintain the trust of its donors.

How Aplos Helps

Aplos supports nonprofits in maintaining strong internal controls by providing features such as user roles, permissions, and audit trails. This allows organizations to limit access to sensitive financial data, monitor transactions, and ensure compliance with accounting standards within the Aplos platform.
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Frequently Asked Questions

What are examples of internal controls in a nonprofit?

Examples include requiring two signatures on checks, segregating duties among staff, and performing regular bank reconciliations.

Why are internal controls important for nonprofits?

They help prevent fraud, ensure accurate financial records, and maintain donor and stakeholder trust.

How can Aplos help with internal controls?

Aplos offers user roles, permissions, and audit trails to help nonprofits enforce internal controls and monitor financial activities.