Glossary
Revenue & Donations

Pledge

By: Alec Hollingsworth
Updated:  
June 2, 2025

DEFINITION:

A pledge is a documented promise to donate a specific amount or resource to a nonprofit at a future date.
A pledge is a formal, documented promise made by an individual, organization, or entity to donate a specified amount of money or resources to a nonprofit at a future date. Unlike immediate donations, pledges are commitments to give in the future, often tied to fundraising campaigns, capital projects, or recurring giving programs. Pledges may be unconditional, where payment is expected without conditions, or conditional, where fulfillment depends on certain events or milestones. Nonprofits track pledges separately from received donations to ensure accurate financial reporting, monitor donor commitments, and maintain strong donor relationships. Proper pledge tracking is essential for budgeting, forecasting, and stewardship efforts.

Key Takeaways

  • Pledges are formal promises to give in the future.
  • They must be tracked separately from received donations.
  • Proper pledge management aids in budgeting and reporting.
  • Pledges may be conditional or unconditional.

Why It Matters

Pledges help nonprofits forecast future revenue, plan programs, and build donor trust.

Real World Example

Imagine a community foundation launches a capital campaign to build a new community center. Several local businesses and individuals commit to giving large sums over the next two years, but the funds will be received in installments. These commitments are recorded as pledges in the foundation's accounting records. Tracking these pledges allows the foundation to plan construction timelines, manage cash flow, and update stakeholders on campaign progress. If a donor’s pledge is contingent on the foundation reaching a fundraising goal, that pledge is considered conditional and monitored accordingly.

How Aplos Helps

With Aplos, nonprofits can easily record, track, and report on pledges within their fund accounting system. Users can link pledges to specific donors, campaigns, and funds, enabling organizations to monitor outstanding commitments and generate accurate financial statements. This ensures transparency and enhances donor stewardship.
launch trading trade finance startup icon

Try it yourself. Start your 15 day free trial

No commitment or credit card required.

Frequently Asked Questions

What is the difference between a pledge and a donation?

A pledge is a promise to give in the future, while a donation is a gift that has already been received.

Are pledges legally binding?

Pledges can be legally binding if documented and accepted by the nonprofit, but enforceability may vary by jurisdiction and pledge terms.

How are pledges recorded in nonprofit accounting?

Pledges are recorded as receivables when the promise is made, then recognized as revenue when received or when conditions are met.

Can a pledge be conditional?

Yes, some pledges are conditional and dependent on specific events or milestones before being fulfilled.

How does Aplos help nonprofits manage pledges?

Aplos allows users to record, track, and report on pledges, ensuring accurate financial statements and donor management.