The Best Accounting Software For Schools
65,000+ nonprofit and church professionals trust Aplos
Between tuition tracking, department budgets, extracurricular programs, and financial aid, your finance team is managing dozens of moving pieces. Aplos gives you one cloud-based platform to organize it all.
Track finances by department: Organize income and expenses by department, campus, or program, however your school is structured.
See where every dollar goes: Tag expenses to specific teams, programs, or funds so you always know what's allocated and what's available.
Share reports your board can read: Pull financial summaries in minutes, not hours — and send them straight from Aplos.
From supply orders to facility contracts, schools process a lot of bills. Aplos Bill Approval gives your finance team one digital workflow to route, review, and approve bills — no more email chains, paper sign-offs, or missed due dates.
.svg)
Create a bill, attach the invoice, and assign it to a workflow you define. The right people get notified — no chasing signatures.
Track what's pending, in review, or approved across every vendor and due date. Nothing slips past.
Route each bill through the approvers you pick so no single person creates and authorizes a bill. Auditor-ready accountability, zero extra overhead.
If your school uses FACTS for tuition management, Aplos pulls those transactions in automatically so your finance team isn't re-entering deposits by hand.
FACTS deposits flow into Aplos without manual entry
Pull deposits on the schedule that works for your team
Assign accounts, funds, and tags so entries land in the right place
Review and correct entries on a dedicated error screen
Review a summary journal entry to confirm accuracy before finalizing
4.6 out of 5 based on 276 reviews from our customers on G2, Capterra, and Software Advice.
.png)
.png)
.png)
Choose to complete the onboarding process yourself, or leave it to our team of experts to help get you up and running. Either way, we make it easy to bring over your data so nothing gets left behind.
Chart of Accounts & Contacts
Fund Mapping & Trial Balance
Bank Reconciliation & Outstanding Transactions
“We were looking for a software that would cut down and save time on our financial reporting. We were using QuickBooks Desktop version. It didn't have enough dimensions in order to fulfill all of our reporting requirements and reporting needs. Sometimes we have to report by location, sometimes by department, sometimes by program. In Aplos, with the different tags and multiple dimensions, I can just run a P&L how I need it... If we expand, it's going to be adding new schools, so I think we're set up perfectly to handle that with Aplos.”
Aplos, Keela, and Raisely are built to work together so your financial data, donor records, and online fundraising stay connected and accurate from the start.
Raisely + Aplos: Sync online donations directly into Aplos for accurate fund tracking and effortless reconciliation.
Keela + Aplos: Keep donor activity and accounting records in sync for clear, compliant reporting.
All Together: Save time and gain confidence knowing every gift flows seamlessly from donation to ledger.
Start your 15-day trial today. No credit card required.
