How to Achieve Financial Clarity with True Fund Accounting
Stop the Workarounds. Reduce the Risk.
Nonprofits rely on accurate, transparent financial reporting to maintain donor trust, strategic clarity, and regulatory compliance. But QuickBooks, built for businesses, not nonprofits, forces organizations into a maze of classes, sub-accounts, spreadsheets, and manual workarounds that create operational drag and increase compliance risk.
In this on-demand webinar, we break down the structural mismatch between QuickBooks and nonprofit financial requirements, reveal the hidden costs and risks of staying on a business-first system, and walk through the core capabilities nonprofits actually need to steward funds with confidence.
You’ll see a live demo of Aplos, a platform purpose-built for nonprofit fund accounting, and gain a clear understanding of how our team partners with you end-to-end to make the move so you can switch systems with clarity, precision, and minimal disruption.
Common Questions from Attendees
During the webinar we received a lot of questions. Below are some of the questions that came up from multiple attendees, but if you have specific questions about moving to Aplos, schedule time with one of our nonprofit accounting specialists.
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Webinar FAQs
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How does fund accounting in Aplos compare to classes and accounts in QuickBooks?
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QuickBooks often relies on workarounds like classes, sub-accounts, spreadsheets, and manual adjustments to approximate fund accounting.
Aplos is built for true fund accounting, so funds are native to the system—supporting clean fund balances and reporting that aligns
with how nonprofits actually operate (including proper fund-level visibility and clarity).
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Can Aplos support churches and other faith-based organizations?
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Yes. Aplos is designed for nonprofits and churches that need strong fund-based reporting—often across programs, ministries, or locations—so leaders can
steward designated funds with confidence and maintain transparency.
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What does implementation look like and how long does it take?
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Aplos offers a structured, white-glove implementation led by a dedicated specialist. Your team is supported through:
- Kickoff & Discovery (scope, roles, requirements)
- Build & Test (configure your accounting solution)
- User Acceptance (training, validation, adoption)
- Launch (go-live and post-launch support)
Most organizations are live in about 8 weeks (timeline can vary based on complexity and readiness).
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How does Aplos support budgeting, reporting, and audits?
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Aplos is designed for financial clarity and control, supporting budgeting and reporting in a way that reflects true fund accounting.
You get multi-layer reporting (by funds and other dimensions like projects/ministries/locations) and nonprofit-ready reports that boards and auditors expect,
reducing the need for spreadsheet-heavy “assembly-required” reporting.
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Can we easily share reports with our CPA or board?
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Yes. Because Aplos produces nonprofit-ready reporting with cleaner fund visibility, you can share board-ready and CPA-friendly reports with less manual cleanup.
The goal is clearer financial statements and fewer workarounds—so your stakeholders can trust what they’re seeing.
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