Case Study: Countryside Bible Church

Large church with church plants benefits from cloud-based fund accounting from Aplos

The Challenge: Accurate Accounting and Reporting

Countryside Bible Church, a large church on a 24-acre property in Southlake, Texas, needed cloud-based fund accounting software that would provide accurate financial reporting and integrate with their payroll software and church database.

Cindy Lucas, the Accounting Administrator of four years explained, "We had challenges doing fund accounting using QuickBooks. Our accounting system was not cloud-based so we had issues when inclement weather prevented us from being in the office."

The Solution for Countryside Bible Church: Aplos

On a search to find church accounting software to replace QuickBooks, Cindy encountered Aplos. "I heard about Aplos while doing research on a replacement accounting software. I chose Aplos because it was true fund accounting that was cloud-based with great customer support for a reasonable price."

Confident that it was the right choice for Countryside Bible Church, they migrated their accounting from QuickBooks to Aplos, and Cindy was pleased with the move. "The onboarding team made the transition almost seamless. They provided advice ahead of time so we could streamline our chart of accounts. They helped set up the use of Tags for a deeper level of reporting."

She also expressed her appreciation of the Aplos Support Team, saying, "Aplos support has been great. When needed, I have been able to talk with someone who is knowledgeable and able to help me with any problems."

"I chose Aplos because it was true fund accounting that was cloud-based with great customer support for a reasonable price."

Results: Saving Time and Money With Cloud-Based Software Built for Churches

Saying goodbye to QuickBooks was the solid choice for Countryside Bible Church. "Everyone is pleased with Aplos. It has been easy to learn after years of using QuickBooks. The fund accounting reporting has been greatly appreciated by those needing the reports." Cindy continued, "We have better, more accurate financial statements" after switching to Aplos. "True fund accounting has been a great feature for our finance committee and elder board. This has allowed them to have up-to-date and accurate financial statements at any time."

Using Aplos has helped Countryside Bible Church wisely steward the resources God has provided because Aplos has helped them save both time and money. "We have not quantified the savings," Cindy shared, "but it is significant since we have automated much of the data entry."

"It is a great software at a reasonable price. Sign up for Aplos!"

Being able to integrate Aplos with their church database and payroll software has also made a huge difference. "The system is cloud-based so we have integrated other software programs that we use like Church Community Builder and Gusto."

When asked about her favorite feature of Aplos, Cindy said, "It is difficult to pick one favorite feature." However, the ability to work remotely certainly stood out. "Since the program is cloud-based, we can use the software remotely if the need arises." Citing specific examples, she expressed gratitude that she could work remotely while helping her parents after surgery and work from home during a snowstorm. "Being cloud-based has been a game-changer for me."

Cindy was also excited about Countryside Bible Church's growth opportunities and how Aplos has been able to grow with them as they've grown. "Recently, we launched a church plant that we have set up using Aplos. Aplos allows us to help with their accounting even though they are meeting a distance away." The church also has plans for future church plants, and using Aplos will be part of their planting strategy. "Our experience with Aplos has been great," she said. "It is a great software at a reasonable price. Sign up for Aplos!"

Download the Countryside Bible Church case study (PDF).

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