How to Write an Annual Report for a Church

Creating your church's annual report might seem daunting at first, but it's actually an exciting opportunity to share your congregation's journey and achievements throughout the year. This guide will walk you through creating an engaging report that your congregation will genuinely want to read and share.

Learn more about our church reporting tools, budgeting features, and church accounting solutions. Try Aplos free for 15 days.

Understanding the Purpose of Your Church Annual Report

Before diving into the specifics, it's important to understand that your church's annual report serves multiple purposes. It's not just a financial document – it's a storytelling tool that demonstrates your church's impact, celebrates your community's achievements, and casts vision for the future. The most effective church annual reports strike a balance between inspiration and information, helping members and visitors alike understand both the spiritual and practical aspects of your ministry.

What Should Be Included in Your Church Annual Report?

Typically, the first question that comes to mind when putting together a report of any kind is, “What important elements should we include?” One major concept to keep in mind when creating the report is that it should be more about inspiration and your ministry and less about the financial aspect of running a church.

Think of it as a casual presentation woven together with uplifting stories, inspiring images and videos, encouraging data, and impactful goals that provide a glimpse into the upcoming year and help you cast your church’s vision for the future. It will be similar to a nonprofit annual report, but it will be completely unique since it will reflect the ministries and mission of your church.

Examples of Annual Reports From Other Churches

These are some real church examples of annual reports you can find inspiration from:

• Redeemer
• Santa Clara First Baptist
• Glenwood Lutheran
• Faith Bible Church
• United Church of Chapel Hill

Essential Components of an Impactful Church Annual Report

Stories That Inspire and Connect

The heart of your annual report should be the stories of life change and community impact. These narratives bring your ministry to life and help people connect emotionally with your church's mission. 👉 For deeper insight into what truly motivates generosity, take a look at Keela’s Donor Psychology Guide — a practical resource you can apply when shaping stories that resonate.

Consider including testimonials from members whose lives have been transformed, stories of families who've found their spiritual home in your congregation, or accounts of how your outreach programs have touched the local community.

Share specific examples, such as how your youth ministry helped teenagers grow in their faith, or how your food bank served families during challenging times. These personal stories create emotional connections and help readers understand the real-world impact of your church's work.

Visual Documentation of Your Journey

Visual content plays a crucial role in making your annual report engaging and memorable. Include high-quality photographs that capture significant moments throughout the year: baptisms, community service projects, worship services, and fellowship events. If you're creating a digital report, incorporate short video clips that showcase your church in action.

Consider creating a visual timeline of the year's major events and milestones. This helps readers understand the progression of your church's journey and gives context to your achievements. Remember to include images of both big events and quiet moments of ministry – sometimes the most powerful photos are of everyday acts of service and fellowship.

Financial Stewardship and Transparency

While numbers shouldn't dominate your report, financial transparency is crucial for building trust with your congregation. Present financial information in a clear, understandable way that demonstrates good stewardship. Include information about your church's income through tithes and offerings, how funds were allocated across different ministries, and the impact of special giving campaigns.

Rather than simply listing numbers, provide context that helps readers understand how financial resources translate into ministry impact. For example, explain how giving supported specific missions, funded community outreach programs, or enabled facility improvements that enhance worship and fellowship.

Ministry Impact and Growth

Share meaningful statistics that demonstrate your church's growth and impact throughout the year. This includes attendance trends, new member numbers, baptisms, and participation in various ministry programs. Present these numbers in context, explaining what they mean for your church's mission and vision.

Include information about your different ministry areas, such as children's ministry, youth programs, adult education, missions, and community outreach. Share specific achievements, challenges overcome, and lessons learned in each area.

Vision Casting for the Future

The final section of your report should look forward, sharing your church's vision and plans for the coming year. This is your opportunity to build excitement about upcoming initiatives, new programs, and long-term goals. Be specific about your plans while connecting them to your church's overall mission and values.

Discuss upcoming building projects, new ministry initiatives, missions opportunities, and other future developments. Help your congregation understand how they can be part of achieving these goals through their participation, prayer, and giving.

‍

How to Use the Report Once It Has Been Created

You have created a comprehensive church annual report that will both educate and inspire your readers. Great! Now what?

Below are some ways to use the report once it has been completed.

Add the Report to Your Church Website

This is an excellent way to demonstrate transparency to your congregation while also making your church attractive to visitors.

Mention the Report During Your Services

Your services provide a great opportunity to casually mention the report to your church. No need to make a big announcement; just work it into the service at a time that seems natural.

Email It to Current Members, New Members, and Visitors

This is another effective way to build trust and confidence in the plan for the future of your church. Keeping current members of the congregation in the loop creates a sense of transparency, and makes prospective new members feel welcome and appreciated.

Personally Distribute It

Hand your annual report out to visitors, new volunteers, families, and individuals who have recently joined the church. Going the extra mile by hand-delivering the annual report will mean a lot to people who interact with your church on a regular basis. The positive impression and word of mouth could result in increased attendance and greater generosity when people tithe.

Software to Assist With Church Reporting

Whether you need help with your annual report or contribution statements, or you just want an accounting solution that is specifically made for churches and nonprofit organizations, Aplos was specifically created with the needs of your church in mind. You may find our church chart of accounts example template useful.

‍‍

[Free eBook] Essential Reports Churches Need