Glossary
Financial Reporting

Aging Report

By: Alec Hollingsworth
Updated:  
June 2, 2025

DEFINITION:

An Aging Report categorizes outstanding receivables or payables by how long invoices or pledges have been unpaid.
An Aging Report is a financial document that categorizes a nonprofit's receivables or payables based on the length of time an invoice or pledge has been outstanding. For receivables, it typically breaks down amounts owed to the organization into time intervals (such as 0–30 days, 31–60 days, etc.), helping nonprofits identify overdue accounts and potential collection issues. In the payables context, it shows how long the organization has owed money to vendors. This report is essential for monitoring cash flow, prioritizing collection or payment efforts, and ensuring accurate financial reporting. Nonprofits rely on aging reports to maintain healthy funding streams and fulfill their mission effectively.

Key Takeaways

  • Shows how long amounts have been outstanding
  • Helps manage receivables and payables
  • Supports better cash flow planning
  • Identifies potential collection issues

Why It Matters

It helps nonprofits manage cash flow, prioritize collections, and reduce financial risk.

Real World Example

A youth services nonprofit issues invoices to local grant partners and donors for pledged contributions. By running an Aging Report in their accounting software, they discover that several invoices are over 60 days past due. This prompts the finance team to follow up with those partners, ensuring that cash flow remains steady to fund upcoming programs. The report also highlights a few vendor bills that are almost overdue, allowing the organization to schedule payments and avoid late fees. Without regular Aging Reports, these issues might go unnoticed, potentially impacting the nonprofit’s ability to deliver services.

How Aplos Helps

In Aplos, users can generate Aging Reports to quickly review outstanding pledges, donations, or bills. The system allows nonprofits to track overdue amounts, identify potential collection issues, and streamline their accounting processes. Aging Reports in Aplos help organizations stay proactive with their receivables and payables, improving financial decision-making.
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Frequently Asked Questions

What is the primary purpose of an Aging Report?

The primary purpose is to track how long receivables or payables have been outstanding, helping organizations manage collections and payments efficiently.

How often should a nonprofit review its Aging Report?

Nonprofits should review Aging Reports regularly—typically monthly—to quickly identify overdue accounts and address potential issues.

Can Aplos generate customized Aging Reports?

Yes, Aplos allows users to generate and customize Aging Reports to monitor unpaid invoices, pledges, or bills based on specific time intervals.

What information is typically included in an Aging Report?

An Aging Report usually lists each outstanding invoice or bill, the amount due, and the length of time it has remained unpaid, grouped into aging categories.

Related Terms

Statement of Financial Position
GAAP
UBIT (Unrelated Business Income Tax)
Variance Analysis
Dashboard
Trial Balance

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