Glossary
Software & Integrations

API Integration

By: Alec Hollingsworth
Updated:  
June 16, 2025

DEFINITION:

API integration connects different software systems, allowing them to automatically share and update data for improved efficiency.
API Integration refers to the process of connecting two or more software applications using their Application Programming Interfaces (APIs). This allows different systems to exchange data automatically and work together more efficiently. For nonprofits, API integrations can streamline workflows by connecting accounting, donor management, email marketing, and other tools. By automating data transfers and eliminating manual entry, API integrations help ensure accuracy, save time, and improve data consistency across platforms. These integrations are essential for organizations seeking to leverage multiple specialized tools while maintaining a unified view of their operations.

Key Takeaways

  • Connects multiple software tools through APIs
  • Automates data transfer and reduces manual entry
  • Improves data accuracy and consistency
  • Enables nonprofits to leverage specialized platforms

Why It Matters

API integrations eliminate manual data entry and improve accuracy by syncing data between different nonprofit software tools.

Real World Example

A nonprofit uses a donor management system to track contributions and Aplos for accounting. By integrating these two platforms via API, donation data automatically flows from the donor management system into Aplos. This eliminates the need for manual data entry after every fundraising event, reducing the risk of errors and saving staff time. As a result, financial records are always accurate and up to date, giving the organization better insight into its resources and donor engagement without extra administrative burden.

How Aplos Helps

Aplos supports API integrations to help nonprofits connect their favorite tools, such as donor management platforms or CRMs, directly with Aplos accounting and reporting. This seamless data transfer saves time and ensures that your financial records in Aplos stay up to date, even as you use other specialized platforms to manage your organization.
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Frequently Asked Questions

What is API integration?

API integration connects two or more software systems so they can automatically share and update information in real time.

How can API integration benefit my nonprofit?

It saves time, reduces manual data entry, and improves data accuracy by syncing information across your nonprofit’s various software tools.

Does Aplos support API integrations?

Yes, Aplos offers API integrations to connect with other software platforms, allowing you to streamline your accounting and donor management processes.

Is API integration secure?

Yes, reputable API integrations use secure authentication and encryption methods to protect your organization’s data during transfer.

Related Terms

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1099‑NEC

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