Glossary
Software & Integrations

Data Migration

By: Alec Hollingsworth
Updated:  
June 16, 2025

DEFINITION:

Data migration is the process of moving data from one system or format to another, ensuring accuracy and continuity.
Data migration is the process of transferring data from one system, format, or application to another. In the context of nonprofit accounting, it typically involves moving donor, financial, or operational data from legacy systems or spreadsheets into a new software platform. This process includes planning, data extraction, cleansing, transformation, and validation to ensure accuracy and integrity. Proper data migration is vital to maintaining historical records, ensuring compliance, and enabling continued operations without data loss or corruption. The process may be performed manually or with automated tools and often requires collaboration among stakeholders to identify critical data and address potential issues.

Key Takeaways

  • Involves moving data between systems or formats
  • Requires careful planning and validation
  • Ensures historical and operational data is preserved
  • Critical for successful software adoption

Why It Matters

Accurate data migration ensures nonprofits retain essential records and operate smoothly during software transitions.

Real World Example

A nonprofit organization using outdated spreadsheet-based tracking decides to upgrade to Aplos for better accounting and donor management. To do this, they must migrate all their historical donation records, contact lists, and fund balances. The team exports this information from their old system, cleans up inconsistencies, and works with Aplos support to import the data. After validation, they confirm all critical information is intact, enabling them to continue operations seamlessly and benefit from Aplos’s features.

How Aplos Helps

When organizations switch to Aplos, data migration is a key step in onboarding. Aplos offers data import tools and support to help nonprofits transfer their accounting records, contacts, and historical transactions from other systems, ensuring a smooth transition and data integrity.
launch trading trade finance startup icon

Try it yourself. Start your 15 day free trial

No commitment or credit card required.

Frequently Asked Questions

What is data migration?

Data migration is the process of transferring data between different systems, formats, or applications to ensure continuity and data integrity.

Why is data migration important for nonprofits?

It preserves historical records, maintains compliance, and ensures nonprofits can continue operations without data loss during software changes.

How does Aplos help with data migration?

Aplos offers tools and support to help nonprofits import data from legacy systems, ensuring a seamless and accurate transition to its platform.