Introducing Bill Entry, powered by Mission Assistant: A faster way to turn invoices into bills in Aplos

Every nonprofit finance team knows the rhythm of Accounts Payable. Invoices come in. Details need to be entered. Expenses need to be coded. Bills need to be reviewed, approved, paid, and documented.

The work is essential, but it can also be repetitive and time-consuming... especially when your team is manually typing vendor information, invoice numbers, and other details into your accounting system.

Now, we’re introducing a faster, more guided way to move from invoice to bill with Bill Entry, powered by Mission Assistant in Aplos.

Turn uploaded invoices into review-ready bills

Bill Entry helps nonprofits reduce manual Accounts Payable entry inside the Aplos workflow they already use.

Instead of starting from a blank Add Bill form, users can upload an invoice and let Mission Assistant (the AI layer across Velora products like Aplos) help extract structured bill details such as:

• Vendor
• Invoice number
• Invoice date
• Due date
• Line items
• Subtotal
• Tax
• Total

From there, the extracted information appears in the bill form for review. Users can compare the invoice against the AI-populated fields, make any needed edits, and submit only when the bill is ready.

Go beyond generic invoice capture

For nonprofits, bill entry is not just about reading an invoice. It is about coding expenses correctly across the fund accounting dimensions that matter to your organization.

That’s where Bill Entry is designed to stand apart.

Powered by Mission Assistant, Bill Entry can suggest nonprofit-specific coding based on available Aplos General Ledger history and vendor patterns. That means the experience can help with fund, account, and tag suggestions where there is enough context.

The result is a more guided AP workflow that helps teams move faster while supporting the coding consistency nonprofit finance teams need.

Keep human review at the center

AI should make finance work easier, not less controlled.

Bill Entry is built around review and approval. Mission Assistant can help extract details and suggest coding, but it does not make final accounting decisions, post bills automatically, or bypass your organization’s AP controls.

Every AI-populated field is editable. Users review the source invoice, correct anything that needs attention, complete any missing details, and submit the bill only when they are ready.

That means your team gets the benefit of AI-assisted entry while preserving the judgment, review, and accountability your finance workflow requires.

Continue through standard Aplos AP workflows

Once a bill is submitted, it behaves like a standard Aplos bill.

That means your existing downstream workflows still apply, including approvals, payments, reporting, exports, and audit-trail processes. Bill Entry helps accelerate the front end of the AP process without asking your team to give up the Aplos workflows they already rely on.

Powered by Mission Assistant

Bill Entry is part of Velora’s broader vision for practical AI in nonprofit operations.

Mission Assistant is Velora’s AI layer across our suite of products, designed to help nonprofit teams move from manual administrative work to guided, reviewable action. In Aplos, that means bringing AI assistance into a high-friction finance task: turning invoices into bills.

This is not AI for the sake of AI. It is AI embedded where nonprofits already work, helping reduce repetitive entry and making the path from invoice to review-ready bill faster and more intuitive.

Ready to enter bills faster with AI?

• ‍Sign in to explore Bill Entry.
• ‍Visit the Help Center to learn how to get started.
• ‍Talk to our sales team to get a demo of Aplos.

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