Glossary
Grants

Grant Reporting

By: Alec Hollingsworth
Updated:  
June 2, 2025

DEFINITION:

Grant reporting is the process of documenting and communicating how grant funds are used to meet funder requirements.
Grant reporting refers to the process of documenting and communicating how grant funds are used, detailing expenditures, project outcomes, and compliance with grantor requirements. This process typically involves regular financial and programmatic reports submitted to the granting organization, ensuring transparency and accountability. Grant reporting helps both the grantee and grantor track progress toward objectives, measure impact, and confirm that funds are being spent appropriately. Accurate and timely grant reporting is essential for maintaining good relationships with funders and increasing the likelihood of securing future grants. It also assists in internal evaluation, supports compliance with legal and regulatory standards, and provides valuable data for organizational learning and improvement.

Key Takeaways

  • Ensures compliance with funder requirements
  • Tracks financial and program outcomes
  • Supports transparency and accountability
  • Improves chances of future funding

Why It Matters

It ensures accountability, compliance, and continued funding opportunities.

Real World Example

A local animal shelter receives a $50,000 grant to expand its adoption program. As part of the grant agreement, the shelter must submit quarterly reports to the grantor. Using its accounting software, the shelter tracks every expense related to the grant, such as marketing, staffing, and supplies. At the end of each quarter, the shelter compiles a financial report detailing expenditures and a narrative report describing the program's progress, number of adoptions, and challenges faced. The grantor reviews these reports to ensure funds are used appropriately before approving future disbursements.

How Aplos Helps

Aplos streamlines grant reporting by allowing users to track grant funds, allocate expenses, and generate detailed reports. With Aplos, nonprofits can easily create custom reports to meet funder requirements and stay organized throughout the grant lifecycle.
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Frequently Asked Questions

What is grant reporting?

Grant reporting is the process of documenting how grant funds are used, ensuring compliance with the funder’s requirements.

Why is grant reporting important for nonprofits?

It demonstrates accountability, supports compliance, and can improve a nonprofit’s chances for future funding.

How does Aplos help with grant reporting?

Aplos allows nonprofits to track grant-related income and expenses, generate custom reports, and stay organized throughout the grant lifecycle.

What should be included in a grant report?

A grant report should include financial statements, details of expenditures, project outcomes, and any required supporting documentation.