Glossary
Revenue & Donations

Capital Campaign

By: Alec Hollingsworth
Updated:  
June 16, 2025

DEFINITION:

A capital campaign is an organized fundraising effort to raise large sums for major projects within a set timeframe.
A capital campaign is a targeted fundraising effort designed to raise significant sums of money within a defined timeframe for a specific purpose, such as constructing a new building, renovating facilities, or acquiring major equipment. Unlike annual giving campaigns, capital campaigns are typically large-scale, multi-year initiatives that involve extensive planning, donor cultivation, and often include a quiet phase to secure lead gifts before launching publicly. These campaigns require strategic communication, dedicated leadership, and detailed tracking of pledges and gifts to ensure success. Capital campaigns often complement but do not replace ongoing fundraising and operational support activities, and they play a crucial role in advancing an organization's long-term mission and capacity.

Key Takeaways

  • Capital campaigns fund major projects like buildings or equipment.
  • They involve intensive planning and donor cultivation.
  • Funds raised are typically restricted to specific purposes.
  • Tracking pledges and progress is critical for success.

Why It Matters

Capital campaigns fund transformative projects that can expand an organization's impact and sustainability.

Real World Example

A community arts center launches a three-year capital campaign to raise $2.5 million to build a new performance hall. During the quiet phase, they approach major donors to secure lead gifts, accounting for nearly 60% of the goal before announcing the campaign publicly. Throughout the process, they host events, provide naming opportunities, and keep supporters updated on progress. With careful tracking of pledges and gifts, the campaign reaches its target, enabling construction to begin and expanding the center’s ability to serve the community for years to come.

How Aplos Helps

Within Aplos, nonprofits can track capital campaign donations separately from other revenue, manage multi-year pledges, and generate campaign-specific reports. This helps organizations monitor fundraising progress, maintain donor relationships, and ensure funds are allocated correctly to the campaign’s intended purpose.
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Frequently Asked Questions

What is the main goal of a capital campaign?

The main goal is to raise significant funds for a specific, large-scale project, such as a new building or equipment.

How long does a capital campaign typically last?

Capital campaigns often last from one to five years, depending on the fundraising goal and project scope.

How does Aplos help manage capital campaigns?

Aplos allows users to track donations, pledges, and generate reports specific to a capital campaign, ensuring accurate fund management.