Glossary
Software & Integrations

Two‑Factor Authentication

By: Alec Hollingsworth
Updated:  
June 16, 2025

DEFINITION:

Two-Factor Authentication (2FA) is a security method requiring two forms of verification to access an account.
Two-Factor Authentication (2FA) is a security process that requires users to provide two different authentication factors to verify their identity before gaining access to an account or system. Typically, this involves something the user knows, such as a password, and something the user possesses, like a mobile device or authentication app. By combining these two independent credentials, 2FA significantly reduces the likelihood of unauthorized access, even if a password is compromised. Organizations, including nonprofits, use 2FA to protect sensitive financial and donor data, meeting cybersecurity best practices and compliance standards. This added layer of security is essential for safeguarding cloud-based software and online platforms.

Key Takeaways

  • Enhances account security by requiring two authentication methods
  • Protects sensitive data from unauthorized access
  • Recommended for organizations handling confidential information
  • Commonly used in cloud-based nonprofit software like Aplos

Why It Matters

2FA helps prevent unauthorized access by adding an extra security layer beyond passwords.

Real World Example

A small nonprofit uses Aplos for managing its finances and donor database. To ensure only authorized staff can access this sensitive information, the organization enables Two-Factor Authentication. Now, when a team member logs in, they enter their password and are prompted to enter a unique code sent to their mobile phone. Even if someone learns a staff member’s password, they still cannot gain access without the second factor. This extra security step helps the nonprofit maintain donor trust and comply with data protection best practices.

How Aplos Helps

Aplos supports Two-Factor Authentication to enhance account security for nonprofits and churches. By enabling 2FA, Aplos users help protect sensitive financial and donor information, ensuring that only authorized personnel can access your organization’s data. Implementing this feature is highly recommended for safeguarding your organization’s Aplos account.
launch trading trade finance startup icon

Try it yourself. Start your 15 day free trial

No commitment or credit card required.

Try it For Free

Frequently Asked Questions

What is Two-Factor Authentication?

Two-Factor Authentication (2FA) is a security process that requires two forms of identification before granting access to an account.

Why should nonprofits use 2FA?

Nonprofits handle sensitive financial and donor data. 2FA adds a critical layer of security to prevent unauthorized access and data breaches.

How does 2FA work in Aplos?

In Aplos, users can enable 2FA, which typically requires entering a password and a code sent to a mobile device or authentication app.

Is 2FA difficult to set up?

No, most platforms, including Aplos, provide simple step-by-step instructions for enabling Two-Factor Authentication.

Can 2FA be used with mobile devices?

Yes, 2FA often uses mobile devices to receive authentication codes, adding convenience and security for users on the go.

Related Terms

Uniform Guidance
Fund Balance
Federal Insurance Contributions Act
Custom Report Builder
Aging Report
Project Tracking

Aplos has everything you need in one place for streamlined nonprofit and church management.

Start A Free Trial

Copyright © 2025 Aplos Software, LLC. All rights reserved.

Aplos partners with Stripe Payments Company for money transmission services and account services with funds held at Fifth Third Bank N.A., Member FDIC.

Aplos

Our StoryTeam AplosCareersReviewsContact UsSecurity

Resources

AcademyAPIPartnershipsReferral PartnersAplos StatusAplos Glossary

Products & Features

Nonprofit SoftwareChurch SoftwareNonprofit AccountingChurch AccountingDonor ManagementNonprofit CRMOnline DonationsFundraising SoftwareText to GiveBill PayPayrollPrepaid Cards

For Customers

Support CenterTraining CenterFind An Aplos Advisor

Compare Us

Compare Quickbooks® For NonprofitsCompare Quickbooks® For ChurchesCompare Sage Intacct For Nonprofits

Services

Nonprofit Bookkeeping ServicesChurch Bookkeeping ServicesImplementation Services
Start A Free Trial

Copyright © 2024 Aplos Software, LLC. All rights reserved.

Aplos partners with Stripe Payments Company for money transmission services and account services with funds held at Fifth Third Bank N.A., Member FDIC.

Legal StuffPrivacy Policy
California Consumer Privacy Act NoticeDo Not Share My Personal Information