$500 OFF implementation services when you switch to Aplos *
*For advanced plan with implementation purchase. Offer expires July 30, 2024.
Clean, clear board reports
Aplos is a robust accounting system that allows you to keep track of your grants, programs, and fundraising so you can give your board clarity on your finances.
Thousands of churches ditch QuickBooks for Aplos every year
4.6 out of 5 based on 243 reviews from our customers on G2, Capterra, and Software Advice.
Using QuickBooks® Tags? We've got you covered!
Starting March 8, 2025, QuickBooks® will discontinue its Tags feature.
Aplos has partnered with nonprofits since 2009. We’re not going anywhere - and we continue to build solutions our nonprofits and their accountants love.
Included in every Aplos package
Free Email & Phone Support
Aplos Software is intuitive and easy to use, but it's normal to have questions. Support from our award-winning team is included with every package, and we encourage you to reach out when you need help.
- Contact support by email, phone, or chat
- Always talk to a live person instead of a bot
- Know your needs are understood since many of our team members come from a nonprofit or church world
Live & On-Demand Training
Our experts provide live, ongoing training for all customers so you have real people who will provide knowledgeable advice and tips for best practices.
- Join weekly live webinars to learn from our experts
- Find resources in the Support Center to get more in-depth understanding of the software
- Watch tutorials in the Training Center to learn features and concepts at your own pace
True Fund Accounting
Track designated funds, such as your missions fund, building fund, or grants. Keep your finances accurate and transparent to show your members, supporters, and board that you are stewarding your gifts well.
- Create a flexible chart of accounts that fits your organization's structure
- Easily identify your tax-deductible income by purpose
- Keep track of gifts with donor restrictions to make sure they are used for the correct purposes
- Ensure you are using donations with time restrictions during the designated time periods
- Import transactions from your bank to your books
- Create journal entries for fund transfers and payroll imports
- Print checks
- Complete bank reconciliations
- Track 1099s
Donation Tracking & Giving Statements
All donations given online are tracked by donor and purpose with zero work required. Tax-deductible gifts are tracked by individuals or households so you can quickly prepare monthly, quarterly, or annual giving statements with a single click.
- Generate donation reports and customizable giving statements
- Track in-kind and special gifts
- Keep track of online and offline donations
- Quickly import donation batches
Multi-Factor Authentication
MFA (Multi-Factor Authentication) protects against emerging security threats, empowering your nonprofit to stay ahead of potential risks and safeguard valuable data and your organization's reputation.
- Generate donation reports and customizable giving statements
- Track in-kind and special gifts
- Keep track of online and offline donations
- Quickly import donation batches
Online Event Registration Forms
Easily manage events with unlimited custom registration forms and automatic attendance tracking for registrants. You can sell individual and group tickets for retreats or fundraisers, and people can also RSVP for free events, like potlucks.
- Automatically track registrants in the contact database
- Use the check-in feature to track attendance and follow up with people
- Automatically track payments in your accounting
Integrated Online Giving Tools
Create unlimited custom, mobile-friendly giving forms, or add a widget to your website so people can give securely without ever having to leave your site. No coding required.
- Allow people to use their preferred payment method and control how often they give
- Offer the option for donors to pay transaction fees
- Allow donors to specify the purposes of their gifts
- Easily track online gifts since they flow seamlessly into your accounting
Merchant Account For Secure Payments
Securely collect donations and other payments using our payment partners. They are fully PCI compliant, use data encryption, and monitor for fraud.
- Securely accept debit, credit, and ACH bank withdrawals
- Accept one-time or recurring gifts
- Directly receive gifts without the need of going through a third party with long delays
- You must have a U.S. or Canadian bank to accept online payments using Aplos
People & Donor CRM Database
Leverage your dynamic donor database to view the details you need to know about your people, including communication activity, notes, relationships, and giving history all in one place.
- Use custom fields to track the exact information you need
- Segment and group people with smart lists to reach the right people
- View individual profiles as well as households
- Use the check-in feature to track attendance for kids and adults
Secure Donor Portal
Each donor can create a My Aplos account to log in to a secure portal in the online giving platform. From there, donors can:
- Manage their own giving to your organization
- View their contribution history
- Download their giving statements
- Update their payment information
Letter & Email Builders
Customize templates for your letters and emails. Create and save welcome emails, thank you letters, automated giving statements, pledge reminders, and more.
- Use dynamic fields for personalization
- Address letters to individuals or households
- Create and print mailing labels
- Automatically log communication records on your contacts' profiles
Website Builder
Share your cause with an easy-to-build website using one of our customizable templates. Get started in just minutes. No coding experience is needed.
- Engage your supporters with dynamic content, such as photo galleries and recent news
- Website hosting fees are included in your subscription to Aplos
- Your website is securely hosted for you and directed to any custom domain you purchase
Groups & Teams Portal
Provide a secure portal for small groups and ministry teams so members can log in and communicate with each other.
- Manage membership, volunteers, and signups
- Keep track of attendance, upload and share files, and send emails to schedule volunteers or meetings
- Empower leaders to take care of their own administrative tasks
Customizable Reporting & Dashboards
Slice and dice your financial reporting to see the exact data you need across your organization, including giving reports.
- Customize necessary reports, such as your Balance Sheet by Fund or Income Statement by Fund
- Gain insights into your financial health with a fundraising dashboard
- Create multi-level donation reports to share with your board
- Quickly and accurately prepare and file Form 990-N and Form 990-EZ returns online
Download our complete pricing & features guide
Budget by fund, track donations, create giving statements, and manage donors - all in one place
Why is Aplos trusted by over 65,000 churches organizations?
Aplos is purpose-built for faith-based organizations, and our plans start at $59 per month with a robust set of features. Here’s why Aplos is the best option for your church.
Aplos
QuickBooks
Aplos is true fund accounting software with donor and donation management. Online donations automatically flow into your accounting for easy contribution statements.
QuickBooks is business software and lacks basic church accounting features, such as fund accounting and donation tracking.
Quickly generate easy-to-read standard church reports in one click, including an Income Statement by Fund and a Balance Sheet by Fund.
The reports churches need are difficult or impossible to generate in the software alone. They are also hard to read and tough to explain to your board.
Created with the non-accountant in mind, the software is intuitive to use and simple to learn. Save time by splitting entries and tying them to multiple departments.
QuickBooks Online doesn’t offer the workarounds NPOs need to use the software for fund accounting, and users can’t split revenue by class for easy entries.
Budget by fund, grants, departments, projects, locations, events, and more. Quickly run Budget to Actual reports to show variances between projections and actual income and expenses by month.
Although QuickBooks has some budgeting tools, they don't offer advanced features, such as budgeting by funds, grants, or departments.
Keep track of ongoing balances of grants and events. Separate balances by department, programs, and multiple locations.
They offer opening balances by bank and register or by customers and suppliers for small businesses.
Filter out data from the Income Statement by accounts, funds, and tags, and compare two periods against each other by dollar or percentage change. It also includes previous year and year-to-date reporting.
It's possible to get this data eventually, but it requires more time and extra work with spreadsheets, merging of data, and exporting to a third-party program.
Free support is included with every subscription. Talk to a friendly, knowledgeable human when you need one, and get full access to our Training Center. Implementation options are also available for a smooth switch.
QuickBooks offers support selectively, and they dropped support for Desktop Pro and Premiere 2021 users – the version churches generally attempt to use.
“We are never going back to Quickbooks. It was so easy to switch - they offered a step by step guide. Once we learned Aplos, we realized what we were missing. Worth the switch!”
Church-specific features comparison at a glance
Aplos
QuickBooks
Why our users made the switch
Project tracking with Aplos is better!
Now I can budget by fund, and for grants...
I can finally show subtotals for operating expenses for my Board in my reports!
I can do donor management in my contribution statements now.
Adding additional users, additional contacts is affordable.
I can split revenue by fund without creating separate entries for each!
Case Study
"There's always someone at Aplos who can give me an answer or find an answer for me. That support function has been huge. We don't have an IT department...it's like having those folks here in the office with us. I feel like Aplos is a member of our team." See the case study.
Try Aplos for free
Aplos includes everything you need in one place to manage your bookkeeping, prepare your financial reports, accept donations, track your people, and achieve your mission. Try it free for 15 days. No credit card required.
Lite
Best for smaller organizations with basic accounting needs.
Save 50% for 3 months with code SUMMER2025.
No credit card required. Cancel anytime.
Balance Sheet by Fund
Income Statement by Fund
Bank Reconciliation
Custom Reports
Board Portal
1099 Management
Unlimited Customer Support
Includes 2 users
Core
Best for growing teams needing more robust accounting solutions.
Save 50% for 3 months with code SUMMER2025.
No credit card required. Cancel anytime.
Everything in Lite, plus:
Basic Budgeting
Accounts Payable
Accounts Receivable
Recurring Transactions
Period Close
3rd Party Integrations
User Roles & Permissions
Includes 2 users
Advanced
Best for organizations with $250k+ in annual revenue, needing full customization.
Customized solutions start at $229/month. Contact our team for a personalized quote.
For tracking budgets and financials across grants, programs, or multiple locations.
Everything in Core, plus:
Budgeting by Fund/Grant
Budgeting by Department or Project
Dimensional Budgeting
Dimensional Reporting
Income & Expense Allocations
Data Visualizer
Includes 3 users
QuickBooks and Aplos frequently asked questions
How does switching from QuickBooks to Aplos work?
We offer a step-by-step guide on how to migrate from QB to Aplos. It is easy with our templates and Excel imports.
What types of organizations use Aplos?
Aplos serves not-for-profit organizations of all kinds, including foundations, charities, NGOs, faith-based organizations, private and charter schools, and more.
Whether you're just getting started or you've been in operation for years, Aplos will grow with you as your organization expands. You can track donations, manage volunteers, and ensure compliance at all stages of your organization's maturity.
What is customer service like at Aplos?
You’ll be able to reach our support team via phone, email, and chat. You can schedule a one-on-one appointment anytime you need to. We're proud to offer award-winning customer service from our friendly support team members who can answer your questions. We also have a dedicated knowledge base and online community where you can find answers to your questions.
Our five-star service rating speaks for itself. We don't just want to meet your expectations; we want to exceed them. You'll get unlimited customer support every step of the way, starting with onboarding and financial data migration. We'll also be there for you long after you're up and running.
What can I do besides accounting with Aplos? How about payroll?
We have several plans to fit your needs and budget. Give us a call to discuss them at (888) 274-1316 or drop us a line at sales@aplos.com. We have options for everything you need to run your organization, including:
Fund and tag accounting
Donation tracking
Finance & budgeting, including customizable reports
Track assets
Donor management & communication
Online giving
Gusto payroll integration
With Aplos, there's no need for multiple software programs. Our platform is designed to be your one-stop shop for church accounting and management. One simple login gives you access to everything you need in our cloud-based software.
It is perfect for faith-based organizations of all sizes. From start to finish, our software is designed to save you time and money.
Give us a try. We promise you’ll be delighted with Aplos!
No credit card required
Free for QuickBooks users for 15 days - then choose your plan
Fast onboarding and support
Try it For Free
We’re here to equip you with the powerful, effective support you need to feel confident. Our experts provide:
Training resources, setup assistance & data migration services available
Free, ongoing software support with a 92% Customer Satisfaction Rating
Access to the award-winning Aplos Academy and Support Center for tutorials
A smooth onboarding experience—get up and running in as fast as 2-3 weeks*
*Implementation timelines may vary
Aplos is the #1 software for faith-based organizations and churches and is trusted by over 40,000 organizations like these:
